You have spent weeks or maybe even months looking for a new job or career path, and now you’ve accepted a new position. However, now is the time for telling your boss you quit. Before jumping headfirst into the process, stop and remember a few basics that will ensure you don’t leave with a cloud over your head.
1. Don’t Tell Everyone Else First
Office gossip at the water cooler is a regular occurrence, and not how you want your supervisor to find out that you are leaving. Be sure to go directly to him or her before telling anyone, even your office bestie. In best-case circumstances this should be done in person, but over the phone or through a video conferencing platform if time and distance require it. An email should be your last resort when resigning from a position but is acceptable when extenuating circumstances arise.
2. Plan Your Exit Speech
Your exit speech does not need to be Oscar-worthy, but it should cover all the pertinent information. Also, being prepared can help lessen the awkwardness and will give you the ability to steer the conversation.
- State clearly that you are resigning your current position – Start the conversation with a clear indication of the direction it is going.
- Your last date of employment – You and your supervisor need to agree upon your last day. All offices are different, and some may want you to finish out two weeks to wrap up loose ends, while others may want you to leave immediately.
- Why you have decided to resign – Be honest and tactful about your reason for leaving. If you are unsure how to explain your reasoning nicely, you can say something general, such as your new position has more upward mobility.
- Gratitude and well wishes – Thank your supervisor for the time you had and extend your well wishes for the company and individuals that work there.
Be prepared for your supervisor to ask questions and maybe even make a counteroffer. Know your answers ahead of time, and you will both leave the meeting feeling better about your decision. You may also want to consider emailing your supervisor a copy of the letter in case the hardcopy you give him or her is misplaced.
3. Write it All Down
Most Human Resource departments will ask for an official letter of resignation to keep in your file. So go ahead and take the time to write everything out. This will serve double duty as it will give you a chance to organize your thoughts before telling your boss, and you can make yourself a copy to help walk you through the conversation with your supervisor.
Now that you have a plan in place to make your exit follow through with it. Finish your time at your current job strong. Use that time to wrap up loose ends and hand-off items and contact information to those that will need them, so that you leave on a good note. Remember, although you’re telling your boss you quit, you may want to come back or find yourself working for or with that company in the future.
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